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The Civil Aviation Authority of Botswana (CAAB), a statutory body mandated to provide the safe, regular, secure and efficient use and development of civil aviation in Botswana, seeks to recruit highly motivated individuals to fill the below mentioned vacancies that exist in the authority.
Secretary
(2 positions in Head office & 1 in Kasane)
Vacancy No.22 of 2013
Purpose of the job:
To provide efficient and prompt secretarial support to staff in order ensure an effective executive of duties within the Directorate.
Position Requirements:
Qualifications: A minimum of diploma in business administration or secretarial studies. A degree in the stipulated areas will be an added advantage.
Experience: At least four (4) years post qualification experience as a secretary in a professional computerized office environment. Experience in relationship management will be an added advantage.
Competencies:
• Excellent administrative and typing skills
• Practical experience in Microsoft office applications
• Excellent interpersonal and communication skills
• Proactive, innovative and attention to detail
• Self starter, confident with ability to deal with unexpected situations in a fast paced office environment
• Excellent customer service
Core areas of responsibility:
• Types correspondence, reports, etc. from the author’s drafts using a range of word processing applications; takes dictation and transcribes shorthand notes.
• Makes travel and accommodation arrangements for staff within the directorate as necessary
• Assists in processing the directorate’s mail, prioritizes and files documentation including maintaining confidential files
• Assists with the administrative arrangements for directorate/divisional and ad hoc meetings, including compiling the agenda and making arrangements for the provision of refreshments.
• Enters data into spread sheets and other statistical programmes as required and prepares reports as directed and updates standard templates as directed.
• Responds to and answers routine calls and correspondence as delegated
• Uses a range of office automation applications and machines including copiers, collators, fax, cc mail, e-mail, etc.
• Handle all visitors with courtesy and provides information and assistance as required to maintain the image of the organization
• Receives and filters telephone calls and takes down messages
• Maintain a good image of the office at all times and provides relevant information to all those in contact with the office
• Undertakes such other duties as directed by the supervisor.
Suitable qualified candidates are invited to submit applications, with detailed curriculum vitae and certified copies of certificates on or before 19th April 2013 to:
The Director, Human Capital &
Administration
Civil Aviation Authority of Botswana
P O Box 250
Gaborone
Telephone: +267 3688200
We regret that only shortlisted candidates will be contacted. Applications sent by email or fax will not be considered.
Source: Mmegi, 12th April
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